Codagami's RFP response is now online


A good bit of details on what they plan to do, including a proposed timeline. I’ll be reading and commenting more later.

UPDATE: Some background on why I posted this.

Since about 2002 or so, the District had contracted with Dr. Michael Alves and his “Educational Consultants Group” to conduct school assignment for all children entering the schools, most widely known in supporting the District’s “Schools of Choice” program which grew out of the Consent Decree. Most parents experienced the “Kindergarten Lottery”, although some came into contact with the program as a transfer student. Basically, the district conducted a “registration period” in March with paper forms which were them typed into electronic media and sent to Dr. Alves so he could run his program, sort students into various schools, and analyze the results. More recently, the program become more and more electronic, up until the point last year when AECG debuted an online form for parents, including a so-called “dashboard” that garnered mixed emotions. (Disclosure: Since 2009 I have submitted FOIA requests for the outputs of Dr. Alves’ program, and last year was the first year I was denied; I followed up by requesting that the Attorney General’s Office on Open Government Public Access Bureau review the case, which is currently pending).

In 2012, the District put out an RFP for the school assignment program (aka, “Controlled Choice Student Assignment Plan”). No local vendors touched the Choice RFP at the time, and AECG was the only candidate considered for the one-year contract. After that contract expired in 2013, Unit 4 put out another RFP. At least one local vendor and possibly AECG responded to the first 2013 Choice RFP. After languishing for a little while, Unit 4 re-issued the Choice RFP on October 23rd. Again, an extremely small number of vendors responded, Codagami being one of them.

At the last regular Board meeting (Nov 18th), Dr. Zola disclosed that the district has spent over a million dollars (averaging roughly $100,000 per year) to AECG, and that with the transition to Codagami, we would pay one more year at the near $100,000 price, but this time we own the software. A few community representatives (most notably those from the Ministerial Alliance) conveyed their concerns that the district was moving away from using AECG. While on the one hand I quite understand their worry about going back to pre-Consent Decree days, I believe those particular worries are unfounded. None the less, it is something to keep on the discussion table.

In reading the Codagami response/proposal, I am excited to travel with them on this experience. For a brief overview, here is the Proposed Schedule (which I am reproducing on my own, since the original cannot be easily copied and pasted – hence I own my mistakes):

November 20, 2013:    Project Kickoff with Unit 4 project leaders.
November 27, 2013:    System requirements and user story documentation completed.
December 11, 2013:    Mockups finalized and approved by key stakeholders.
January 29, 2013:    Development completed.
February 21, 2013:    User acceptance testing completed.
February 28, 2013:    Training completed and project ready for use.


UPDATE: Here is the original electronic copy


5 Responses to “Codagami's RFP response is now online”

  1. charlesdschultz Says:

    I updated the original post with a bit of background information, as well as the Proposed Schedule.

    NOTE: pages 4-12 are missing. I am told that these pages contain personal information that Unit 4 was not free to share.

  2. charlesdschultz Says:

    Jeff Young, CEO of Codagami, has sent the original electronic version of the proposal to me:

  3. pattsi Says:

    Aren’t the same pages still missing?

  4. M. Hinz (@MHinz1) Says:

    This seems like a really tight schedule to me. If just one thing slips, the whole registration process could be impacted.

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